Since the pandemic, remote work has rapidly transformed the way businesses recruit new talent.
With the old geographical barriers removed and a fundamental shift in play, companies can now access a global pool of candidates.
However, hiring remotely comes with its own set of challenges, be that ensuring effective communication, managing time zones, or assessing a candidates' fit without face-to-face interviews.
If your business is looking to hire remotely, equipping yourself with the right tools and partners can make all the difference. The ideal tools not only streamline the recruitment process, but improve your chances of finding the right remote candidates
From video interviewing platforms to virtual collaboration tools and applicant tracking systems, we'll cover the essential solutions that can help your organisation build a strong remote team.
Whether you're a start-up or an established company, these tools will equip you to hire the best remote workforce from the local talent pool, anywhere in the world.
The Legends Agency is a leading Employer of Record (EOR) service provider based in South Africa, dedicated to helping businesses simplify their hiring, payroll, and employee management processes for remote teams.
They enable companies in various industries to expand their workforce seamlessly while ensuring compliance with local and international labour laws.
The Legends Agency has designed a seamless onboarding process for remote candidates, handling employment contracts, necessary documentation, and compliance with local labour laws.
They manage payroll processing, tax deductions, and timely disbursement of salaries. This service also covers the administration of employee benefits such as health insurance and retirement plans.
The Legends Agency offers ongoing HR support, including performance management, conflict resolution, and employee relations.
With extensive knowledge of the South African market and other key regions, they offer insights and guidance to help businesses succeed in new markets.
They provide personalised, accessible support to all clients. Their dedicated team is available to address any HR or compliance issues promptly, ensuring smooth and efficient operations.
Their HR platform is designed to smoothly integrate with various software, such as CRM or accounting tools.
Employer of Record South Africa (EOR SA) provides a robust platform for hiring and managing the right remote workers, while overseeing payroll processing compliantly.
Focus on performance and growth and let EOR SA handle payroll, compliance, employee management, and expanding your global team seamlessly.
EOR SA provides all the digital tools to bring on new remote hires, from posting job openings to tracking applicants. Their onboarding services integrate new employees into the company culture quickly.
They manage employee benefits such as health insurance, retirement plans, and other perks, providing employees with access to a self-service portal for easy management of their benefits.
Finally, EOR SA oversees compliance with local labour laws and regulations, the creation and management of employment contracts, and all performance-tracking and analytics tools.
EOR SA has a deep understanding of the South African labour market, including local labour laws, cultural nuances, and business practices, ensuring compliance and fostering diversity.
Additionally, they provide tailored solutions for various industries, including technology, finance, healthcare, and manufacturing. This includes legal support to manage employment contracts, visa applications, and other regulatory requirements.
EOR SA focuses on employee engagement and retention strategies, providing continuous support and development opportunities for remote employees.
Sage Business Cloud People is a robust HR and payroll management solution designed to streamline the hiring process and manage teams working remotely.
It offers comprehensive features that cater to the needs of modern businesses, making it easier to attract and hire potential candidates.
The Sage platform offers end-to-end recruitment, record maintenance, payroll processing, benefits administration, and goal-tracking solutions.
It simplifies the hiring process by allowing you to manage job applications, schedule interviews, and track candidates' progress in one platform.
They'll manage health insurance, retirement plans, regular communication, and other perks. Employees can easily access and manage their benefits through the self-service portal.
Sage Business Cloud People provides powerful analytics and reporting tools that offer insights into various HR metrics, such as employee turnover, hiring trends, and performance data.
Their service is designed to scale with your business, accommodating the needs of small start-ups and large enterprises alike.
Its user-interface is easy to use, while seamlessly integrating with other business systems, such as accounting software and CRM tools, providing a unified approach to managing business operations.
When hiring remote employees, especially those located internationally, managing payroll in different currencies can become complex and costly. A Foreign Exchange (FX) provider offers essential advantages that help businesses navigate these challenges efficiently, such as:
Currencies Direct offers exchange rates that are typically more competitive than those provided by traditional banks. This ensures that businesses save significantly on currency conversions, making it a cost-effective solution for paying international employees.
Unlike many traditional financial institutions that may have hidden fees, Currencies Direct provides transparent pricing with no hidden charges, allowing businesses to budget more effectively.
Businesses can utilise Currencies Direct’s hedging options to protect against currency fluctuations, ensuring more predictable financial planning and stability in international payroll.
OFX is a leading global money transfer service that provides businesses with efficient and cost-effective solutions for managing international payroll.
OFX features competitive exchange rates and low transfer fees, with around-the-clock transfer capabilities.
Finally, they provide comprehensive risk management solutions that help businesses navigate the complexities of currency fluctuations, ensuring more stable financial planning.
E Money Transfer is a well-established international money transfer service known for its competitive rates and quality service. They ensure businesses save significantly on currency conversions, making it a cost-effective solution for paying international employees.
With low transfer fees, XE helps businesses keep costs down, ensuring that more of their money goes to their intended recipients.
XE’s platform is designed to be user-friendly, making it easy for businesses to manage their international transfers. The straightforward process reduces the likelihood of errors and enhances the overall user experience.
Supporting the remote work setting with effective collaboration tools is essential for managing global talent and workflows, ensuring seamless communication, and organising tasks proficiently.
Slack is a multi-featured messaging platform that facilitates real-time communication among remote teams. It allows for the creation of channels for different teams or projects, ensuring that conversations stay organised and relevant.
It integrates with a wide range of other tools such as Google Drive, Trello, Asana, and many more, providing a centralised hub for all team activities.
Team members can share files, images, and documents directly, while all messages and files are archived and searchable.
Trello is a visual tool for managing projects across a remote team, using boards, lists, and cards to organise tasks and projects.
Cards are used to represent individual tasks or candidates. Each card can contain checklists, due dates, attachments, and comments, allowing team members to collaborate and track progress.
The platform is highly customisable, allowing teams to set up workflows that match their specific hiring processes. Trello can be used to manage the entire recruitment pipeline.
Asana is another robust project management tool that helps teams manage tasks, projects, and workflows. It is particularly effective for tracking recruitment progress and managing hiring pipelines.
The timeline feature provides a visual representation of project schedules, helping teams plan and coordinate recruitment activities. Team members can comment on tasks, attach files, and update progress, ensuring transparent and efficient communication.
Asana’s workload view helps managers ensure that team members are not overburdened and that tasks are evenly distributed.
Greenhouse is designed to manage every aspect of the hiring process efficiently, from job posting to onboarding. The ATS allows for detailed tracking of each candidate's progress through the hiring pipeline, providing a clear overview of where each candidate stands in the process.
It simplifies job postings by distributing them to multiple job boards and social media platforms simultaneously, increasing the visibility of job openings and attracting a larger pool of candidates.
It also provides tailored interview kits that help standardise the interview process. These kits include predefined questions, evaluation criteria, and scoring guidelines, ensuring a consistent and fair assessment of all candidates.
Workable is known for its intuitive and user-friendly interface, making it accessible to both small businesses and large enterprises.
Their ATS tracks every candidate's journey from application to hire. The system automatically organises applications, making it easy to manage large volumes of candidates.
It also optimises interview scheduling by integrating with calendar systems such as Google Calendar and Outlook. This feature allows recruiters and hiring managers to schedule interviews seamlessly and avoid scheduling conflicts.
Lever stands out for its emphasis on collaboration and data-driven hiring decisions. The platform is designed to facilitate a holistic and inclusive recruitment process.
The ATS encourages a team-based approach to hiring. Team members can collaborate on candidate evaluations, share notes, and provide feedback in real-time.
The platform supports candidate nurturing through personalised email campaigns and automated follow-ups. This helps maintain engagement with potential candidates, improving the chances of successful hires.
Checkr is known for its speed and accuracy in providing background checks, making it a trusted choice for many businesses. These include criminal records, employment verification, education verification, and motor vehicle records.
Checkr ensures that all background checks comply with relevant laws and regulations.
Checkr is designed to provide quick results, which is essential in a fast-paced hiring environment. Their technology-driven approach automates many aspects of the background check process, reducing the time it takes to complete screenings.
It integrates with various Applicant Tracking Systems (ATS) and HR software, making it easy to incorporate background checks into your existing hiring workflows.
GoodHire offers customisable background check packages, allowing businesses to select the specific types of checks they need. This flexibility ensures that businesses can tailor the screening process to their unique requirements.
GoodHire’s platform is designed to be easy to navigate, with a straightforward process for ordering and reviewing background checks.
The service includes robust customer support and educational resources, helping businesses understand the background check process and navigate any challenges that arise.
Sterling offers extensive background screening services with a global reach, providing checks in over 200 countries and territories. Their comprehensive services ensure that all critical aspects of a candidate's background are covered.
They offer detailed and accurate reports, providing a clear overview of a candidate’s background. These reports are easy to understand and help businesses make well-informed hiring decisions.
Sterling’s platform integrates with various HR and ATS systems, providing a seamless experience for managing background checks.
When hiring remote workers, businesses will need the right tools to streamline the hiring process and coordinate remote teams effectively.
From applicant tracking systems (ATS) like Greenhouse, Workable, and Lever, to background check services such as Checkr, GoodHire, and Sterling, each tool plays a vital role in enhancing various aspects of recruitment.
By integrating these tools into your hiring strategy, your business can achieve a more efficient, compliant, and streamlined recruitment process.
To learn more about legally hiring in another country, contact an EOR service like The Legends Agency.
ThinkLocum, a UK-based medical recruitment agency, successfully scaled its operations internationally by outsourcing its back-office functions to South Africa, resulting in significant cost savings of 47% and improved operational efficiency with 24/7 support coverage.